Digital Mailroom Service

Document Capture and Mailroom Automation Services

Modernize your mailroom with Concentrus’ document capture and mailroom automation services

The traditional mail handling process is time-consuming, expensive, and wasteful. Using a digital mailroom, mail can be redirected to the correct person’s email address for immediate access. Organizations can also filter spam, store invoices and other important documents instantly, and improve compliance by reducing lost paper mail.

Go Paperless With a Concentrus Mailroom Solution

At Concentrus, we can help you transform your mailroom into a digital one. Our years of experience have enabled us to help many organizations across diverse industries convert paper-based processes into efficient, secure, and effective ones. You can trust us to open, sort, and manage your mail, and then electronically route it directly to the recipient for review, approval, and processing.

With our commitment to using the safest and latest technology, we guarantee 99.999 percent uptime on cloud software and workflow tools. With this in mind, we can deliver your organization a safe, efficient, and effective digital mailroom.

Mail collected according to your preference
Mail opened, prepped & scanned
Data capture & quality control
Kick off automated workflow
Data entry into your system
Delivery to platform of your choice

Documents to Automate in the Digital Mailroom

Invoices – for AP/AR automation processes

Applications (membership, employment, etc.)

Insurance appeals (applications, records, claims)

Legal documents

Employment applications

Forms

Paper-based mail

And much more

“We use Concentrus to sort and scan our mail to make processing invoices easier for our team. From the beginning, their team has been professional and courteous. The communication has been on par, and they continue to offer solutions and suggestions to help our processing.”

Jill Gonzales
Sr. Contracts Administrator
KB Home

Advantages of Transforming Your Mailroom With Concentrus

Increased productivity
Having your mail digitized and indexed will free up staff members from processing documents manually.
Secure document access
Your mail will be diverted to our secure facility, ensuring your private documents are kept safe. After being scanned, your digital files are available only to authorized staff, who can monitor a clearly defined audit trail to identify exactly who has accessed which documents.
Saved space
By removing physical documents, your company will also experience fewer mailroom requirements, which will allow you to repurpose your current office space.
Faster retrieval
We index digital documents according to a set of specific factors that we discuss during our initial consultation. With a simple digital search, you can find the information you need, quickly and efficiently, instead of frantically searching through old letters.

Maintain your competitive edge
Keeps you ahead of competitors who haven’t yet adapted to a digital environment.
Process efficiency
We help you electronically route mail throughout your organization for review and approval, even to remote workers.
Get rid of manual bottlenecks
Rules can be set to forward emails when someone goes on vacation to another employee, which will ensure that the process continues.
Maintaining accurate records
Ensures mail is filed correctly and never lose a document again.

Get a Free Estimate

Whether you are looking to manage printed invoices, digitize incoming physical mail, automate forms processing, let us help you implement a smarter and more efficient way to manage your existing mailroom processes. Get a free estimate today.